Your SaaS Bill Is Probably 40% Waste
According to Zylo's 2025 SaaS Management Report, the average mid-market company wastes 40% of its SaaS budget on unused licenses, redundant tools, and forgotten subscriptions.
Here's how to find that waste in your organization.
The 30-Minute Audit
Step 1: List every SaaS tool (10 min)
Check your expense reports, credit card statements, and IT procurement records. Don't forget:
- Tools purchased on individual credit cards
- Free tiers that have been upgraded
- Annual subscriptions (easy to forget)
Step 2: Map overlap (10 min)
Create a simple matrix:
| Function | Tool 1 | Tool 2 | Tool 3 |
|----------|--------|--------|--------|
| Email marketing | Mailchimp | HubSpot | ActiveCampaign |
| Project management | Asana | Monday | Notion |
| Customer support | Zendesk | Intercom | — |
If two tools serve the same function, you're paying double.
Step 3: Check utilization (10 min)
For each tool, ask:
- How many licensed users actually logged in last month?
- Which features are we paying for but not using?
- Could a different plan tier meet our needs?
Common Redundancies We See
| Redundancy | Typical waste |
|-----------|--------------|
| CRM + separate email marketing | $200-800/mo |
| Helpdesk + separate knowledge base | $100-400/mo |
| Design tool + separate DAM | $50-200/mo |
| Project management + separate time tracking | $100-300/mo |
| Automation platform + manual workarounds | $150-500/mo |
The Consolidation Play
Here's a real example from one of our early beta users:
Before Automo (monthly):
- Salesforce CRM: $1,500
- Zendesk: $800
- Mailchimp: $400
- Asana: $300
- Canva Teams: $150
- Zapier: $200
- QuickBooks: $250
- Total: $3,600/mo
After Automo (25 users):
- Automo Business: $475/mo
- Savings: $3,125/mo ($37,500/year)
Your Action Items
- Run the 30-minute audit this week
- Identify your top 3 redundancies
- Calculate annual waste
- Try Automo free and see if it can consolidate your stack
- If it can, book a demo for a personalized migration plan
